Cold emailing is a great way to reach out to potential clients and promote your cleaning services. However, crafting the perfect cold email can be tricky. To help make the process easier, we've compiled a list of 23 of the best cold email template for cleaning services in 2023. You can customize these templates according to your service. Whether you're reaching out to residential or commercial clients, these templates will help you make a strong first impression and stand out from the competition.

What Is An Email Template?

An email template is a ready-made design for an email that you can use as a starting point. It has a layout, pictures and text that you can change to fit your needs. It makes it easier to write emails and can save time.

Moreover, using cold email software like SendFlock can simplify the process of cold emailing by automating your workflow and creating highly personalized emails. This software also includes features such as follow-up sequences, a unified inbox, and a CRM, making it a comprehensive sales tool.

23 Cold Email Template For Cleaning Services

Sending cold emails can be an effective method for reaching out to potential clients and promoting your cleaning services. Crafting these emails with care and relevance is crucial for success. To assist you, we've compiled a collection of 23 cold email templates specifically tailored for cleaning services.

1. Introduce Yourself and Your Cleaning Services

This email template is designed to introduce yourself and your cleaning services to potential clients. The template includes a brief overview of your company and the services you offer, as well as your contact information for clients to get in touch with you.

Subject: Introducing [Company Name] - Professional Cleaning Services

Hi [Name],

I'm [Your Name], owner of [Company Name], a professional cleaning service that offers [specific services]. I wanted to introduce our company and see if we can help keep your space clean. Our team is highly trained and experienced, and we would be happy to schedule a free consultation or estimate at your convenience.

Let me know if you have any questions or if you're interested in setting up a meeting. Thank you for your time and consideration.

Kind regards,
[Your Name]

2. Share a Testimonial

A testimonial or success story for a cleaning service is a short account of a satisfied customer's experience with the company's services. It can include details such as the customer's specific needs, the quality of the service provided, and the overall positive impact the service had on their life or business.

Subject: [Company Name] - A Proven Track Record of Satisfied Clients

Hi [Name],

I hope this email finds you well. My name is [Your Name] and I am the owner of [Company Name], a professional cleaning service that specializes in [specific services]. I am reaching out to introduce our company and share a recent success story.

One of our recent clients, [Client Name], was looking for a cleaning service that could keep their [specific property type] in top condition. They were impressed with our team's attention to detail and commitment to providing top-quality service. Here's what they had to say:

"[Client testimonial]"

We are proud to have a proven track record of satisfied clients and we would love the opportunity to work with you. If you're interested in learning more about our services, please let me know and we can schedule a free consultation or estimate at your convenience.

Best regards,
[Your Name]

3. Offer a Free Consultation

In our list of cold email template for cleaning services, the next one is to offer a free consultation. You can follow this email template to send to potential clients who have expressed interest in a cleaning service. The email should be friendly and professional, highlighting the company's experience and qualifications in the cleaning industry.

Subject: [Company Name] - Get a Free Consultation or Estimate

Hello [Name],
I hope this email finds you well. My name is [Your Name] and I am the owner of [Company Name], a professional cleaning service that specializes in [specific services]. I am reaching out to introduce our company and offer a free consultation or estimate.

We understand that finding the right cleaning service can be a daunting task, that's why we're offering a free consultation or estimate to help you make an informed decision. During this meeting, we will discuss your cleaning needs, answer any questions you may have, and provide a detailed estimate for our services.

If you're interested in scheduling a free consultation or estimate, please let me know and we can set up a meeting at your convenience.

Sincerely,
[Your Name]

4. Highlight Specific Services Or Certifications

This email template is designed to inform potential clients about the specific services and certifications that your cleaning service offers. It can be used to target specific niches or market segments and can be tailored to include any certifications or special services that make your business stand out.

Subject: Specialized Cleaning Services for Your Business

Hello [Name],

My name is [Your Name] and I am the owner of [Your Company Name], a professional cleaning service provider. We specialize in providing specialized cleaning services that are tailored to meet the specific needs of your business. Our team is certified in [list certifications], and we use only the highest quality cleaning products and equipment. We offer a free consultation to assess your specific needs and create a customized cleaning plan for you.

Please let us know if you would like to schedule a free consultation. We would be more than happy to provide you with references from our satisfied clients.

Best,
[Your Name]

5. Offer A Satisfaction Guarantee

Offering a satisfaction guarantee is a great way to build trust with potential clients and demonstrate your confidence in the quality of your cleaning services. Here is a template you can use to offer a satisfaction guarantee in a cold email:

Subject: 100% Satisfaction Guaranteed Cleaning Services

Hi [Name],

We understand that entrusting someone with the cleaning of your property is a big decision, and we want to make sure you feel confident in choosing our services. That's why we're proud to offer a 100% satisfaction guarantee on all of our cleaning services.

If for any reason you're not completely satisfied with the work we've done, please let us know within 24 hours and we'll come back and re-clean the area in question at no additional cost to you.

We stand behind the quality of our work and are committed to providing our clients with the highest level of service. Let us show you the difference a professional cleaning can make in your property.

Best regards,
[Your Name]

6. Follow-Up Previous Conversation Or Meeting

This template can be used to follow up with a potential client after an initial conversation or meeting. It reminds them of your conversation and reiterates your interest in working with them.

Subject: Following Up on Our Meeting

Hey [Name],

I wanted to follow up on the meeting we had last week. It was great to learn more about your cleaning needs and I believe that our services would be a great fit for your [specific need]. I wanted to check in and see if you have made any decisions regarding your cleaning services.

Let me know if you have any further questions or if there's anything else you need. I would be happy to help.

Sincerely,
[Your Name]

7. Remind Upcoming Event

This template can be used to remind potential clients of an upcoming event that your services would be particularly useful. It helps them see the value of your services and the potential need for them.

Subject: Upcoming Event - Don't forget about us

Hello [Name],

I wanted to remind you that the [event name] is approaching quickly. I know how busy things can get leading up to an event like this, and I wanted to make sure that you don't forget about our cleaning services. We specialize in [specific services] and would be more than happy to help you out with the cleaning needs for your event.

Please let me know if you're interested and I'll be happy to send over a quote.

Best,
[Your Name]
[Your Company Name]
[Your Contact Information]

8. Send Special Offer Or Promotion

You can use this template to send a special offer or promotion to potential clients. It creates a sense of urgency and can help entice them to take advantage of your services.

Subject: Exclusive Offer for [Company Name]

Hi [Name],

I hope this email finds you well. I wanted to let you know about an exclusive offer that we are running for a limited time. If you sign up for our [specific service] package within the next [time period], you'll receive [discount/bonus] off the regular price.

Please let me know if you're interested and I'll be happy to send over the details.

Best,
[Your Name]

9. Ask For A Referral

This template can be used to ask potential clients for a referral. It can help you gain new clients through word-of-mouth advertising.

Subject: Help us grow our business

Hello [Name],

I hope this email finds you well. I wanted to reach out and ask for a favor. We're always looking to grow our business and we would greatly appreciate it if you could refer us to any of your colleagues, friends, or family members who are in need of cleaning services.

As a token of our appreciation, we would be happy to offer a [discount/bonus] for any referral that results in a new client for us.

Please let me know if you have any questions or if there's anything else you need.

Best,
[Your Name]

10. Offer New Service Or Product

In this template, you can introduce a new service or product that your cleaning company is now offering. It's a great way to inform your potential clients about the latest addition to your services and how it can benefit them.

Subject: Introducing our new [Service/Product Name]

Hey [Name],

I hope this email finds you well. I wanted to reach out and let you know about an exciting new service/product that we have recently added to our cleaning services.

[Service/Product Name] is a [brief description of the service/product]. It's perfect for [specific benefit/use case]. For example, it can [list some benefits].

We are excited to offer this service/product to our clients and believe it will be a valuable addition to our existing services.

If you're interested in learning more or scheduling a consultation, please let us know. We look forward to hearing from you soon.

Best Regards,
[Your name]

11. Offer Discount or Promotion

In this template, you want to convey a sense of urgency to potential clients by offering a limited-time discount or promotion. This can be a great way to entice new customers to try out your cleaning services.

Subject: Exclusive Offer for [Company Name] Customers

Hi [Name],

I hope this email finds you well. I am writing to let you know about a special promotion we are currently offering at [Company Name]. For a limited time, we are offering [percentage or dollar amount] off of our [specific service or package].

This is a great opportunity to try out our services at a discounted rate, and we would be thrilled to have the chance to show you the high-quality work we are known for.

The promotion is only available for a short time, so please don't hesitate to contact us at [phone number or email] to schedule your cleaning service today.

Thank you for considering [Company Name] for your cleaning needs.

Best,
[Your Name]

12. Highlight Positive Review

This template focuses on showcasing the positive feedback or recognition your cleaning company has received. By highlighting a positive review or accolade, you demonstrate to potential clients the quality of your services and the satisfaction of your current clients.

Subject: [Company Name] Named "Best Cleaning Service" in [City/Region]

Hi [Name],

I hope this email finds you well. I wanted to share some exciting news with you about [Company Name]. We were recently named the "Best Cleaning Service" in [City/Region] by [Publication/Award].

We are thrilled to have received this recognition, as it is a testament to the hard work and dedication of our team. We take great pride in providing top-notch cleaning services to our clients, and it is an honor to have our efforts recognized in this way.

As a valued potential client, we would like to extend to you a special offer of [discount/promotion] as a thank you for considering our services. Please let us know if you have any questions or would like to schedule a consultation.

Best,
[Your Name]

13. Share Company Success Story or Milestone

This template is a great way to showcase your company's achievements and demonstrate your expertise in the cleaning industry. By sharing a success story or milestone, you can highlight the positive impact your services have had on your clients and their properties.

Subject: Celebrating Our Successes: [Company Name]

Hello [Name],

I hope this email finds you well. I wanted to share some exciting news with you about our company, [Company Name] Cleaning Services. We recently celebrated a major milestone- [insert milestone or success story].

This achievement is a testament to the hard work and dedication of our team, as well as the trust that our clients have placed in us. It also demonstrates our commitment to providing top-quality cleaning services and going above and beyond for our clients.

We would love for you to be a part of our success story. If you're ever in need of professional cleaning services, we would be happy to provide you with a free estimate and show you the difference that our team can make.

Best,
[Your Name]

14. Offer Special Services For Holiday Season

As the holiday season approaches, many people are looking for ways to make their homes and businesses look their best for guests and visitors. This template can be used to offer special services that can help make that happen.

Subject: Make Your Home Sparkle This Holiday Season

Hello [Name],

As we head into the holiday season, we know that you want your home to look its best for guests and visitors. That's why we're offering a special holiday cleaning package that includes everything you need to make your home sparkle.

Our package includes a deep cleaning of all rooms, including dusting, vacuuming, and mopping. We'll also take care of the windows so that they're spotless and streak-free. In addition, we'll give your carpets and upholstery a thorough cleaning, so that they're fresh and clean.

This package is perfect for homeowners who want to make sure their home is spotless for the holidays, but don't have the time or energy to do it themselves. And at just [price], it's a great value.

Don't wait! Book your holiday cleaning package today and let us take care of the work so you can enjoy the holiday with your loved one.

Warm regards,

[Your Name]

15. Share Spring Cleaning Promotion

Spring is the perfect time to refresh and rejuvenate your home or office. Use this template to offer a special promotion for your cleaning services to help your potential clients get a head start on their spring cleaning.

Subject: Spring into a Cleaner Space with Our Special Promotion

Hi [Name],

Spring is here, and it's the perfect time to refresh and rejuvenate your home or office. At [Company Name], we understand the importance of a clean and organized space, which is why we're excited to offer a special promotion for our cleaning services.

For a limited time, we're offering [discount/offer details]. Whether you're looking for a one-time deep clean or a regular cleaning schedule, our team of professional cleaners will leave your space spotless.

Don't wait, take advantage of this special offer today and enjoy a cleaner space in no time. Contact us at [contact information] to schedule your cleaning or to learn more about our services.

Sincerely,
[Your Name]
[Your Company Name]

16. Reach Out To Specific Industry

This template is designed to target a specific industry or type of business that would benefit from your cleaning services. By tailoring your message to a specific type of client, you can show that you understand their specific needs and that your services are tailored to meet those needs.

Subject: Tailored Cleaning Solutions for [Industry] Businesses

Hey [Name],

I hope this email finds you well. My name is [Your Name] and I am the owner of [Company Name], a professional cleaning service that specializes in providing tailored solutions for [Industry] businesses.

We understand that the [Industry] industry has unique cleaning needs, whether it be [Specific example of industry needs], and our team is fully equipped to handle those needs with the highest standard of quality.

Please let me know if this is something you would be interested in, and we will take the next steps to schedule a consultation. I look forward to the opportunity to work with you.

Best regards,
[Your Name]

17. Offer Services For Residential Or Commercial Properties

This template specifically targets property managers, business owners and homeowners that have specific cleaning needs. It highlights the services that are tailored to meet the unique needs of different types of properties such as residential and commercial properties. Furthermore, it also offers a free consultation and estimates to the potential client.

Subject: Tailored Cleaning Services for Residential and Commercial Properties

Hello [Name],

I hope this email finds you well. I wanted to introduce myself and my company, [Company Name], as a provider of professional cleaning services for both residential and commercial properties.

We understand that each type of property has its own specific cleaning needs and we have the experience and expertise to cater to them. Our team is trained to handle everything from daily cleaning to deep cleaning, move-in/move-out cleaning, and post-construction cleaning.

We would be happy to provide you with a customized cleaning plan that suits your property's specific requirements. Whether you are a homeowner, property manager, or business owner, we have the resources to keep your property looking its best.

Please let me know if you would like to schedule a consultation or if you have any questions. We would be happy to provide you with a free estimate for our services.

Kind regards,
[Your Name]

18. Specific Property Type (e.g. Hospitals, Schools, etc.)

This template is designed to speak directly to the unique needs of a specific property type, such as hospitals or schools. By highlighting the ways in which your cleaning services can address the specific challenges and regulations associated with these types of properties, you can demonstrate your expertise and create a sense of trust with potential clients.

Subject: Expert Cleaning for Your [Property Type]

Hi [Name],

As a professional cleaning service that specializes in [Property Type], we understand the unique challenges and regulations that come with maintaining a clean and safe environment for your patients, students, or staff. Our team is trained to handle the demands of [Property Type] and is equipped with the latest tools and techniques to ensure a thorough and efficient cleaning.

We would love the opportunity to discuss how our services can benefit your [Property Type]. Please let us know if you're interested in scheduling a consultation or if you have any further questions.

Thank you for considering [Your Company Name].

Best,
[Your Name]

19. Car Cleaning Services

The next template is for car cleaning services. The car cleaning business is a thriving industry, providing services such as washing, detailing, and protecting vehicles. It can be run as a mobile service, visiting customers at their homes or workplaces, or as a fixed location, with a physical storefront. Offering a wide range of services and packages, such as a basic wash, full detailing, and paint protection, can attract a wide range of customers and generate repeat business.

Subject: Get your car looking like new with our professional cleaning services

Hello [Name],

Are you tired of dealing with dirty and stained car interiors? At [Company Name], we specialize in providing top-notch car cleaning services for both personal and commercial vehicles. Our team of experts use the latest equipment and techniques to leave your car looking like new.

We offer a variety of services including:
1. Interior detailing
2. Exterior washing
3. Engine cleaning
4. Tire and rim cleaning
5. Leather and upholstery cleaning

We also have a range of specialized cleaning packages to suit your specific needs and budget.

Don't let a dirty car bring you down. Contact us today to schedule your appointment and receive a special discount on your first cleaning.

Best,
[Your Name]

20. Offer Package Deal For Specific Occasions

This email template is designed for reaching out to potential clients who may be in need of cleaning services for a specific occasion, such as moving out or post-construction. The goal of this template is to offer a package deal that addresses the specific needs of the occasion and sets your cleaning services apart from competitors.

Subject: Special Offer: [Occasion] Cleaning Package

Hello [Name],

Are you or someone you know in the process of [moving out/post-construction/etc.]? We understand that this can be a stressful and time-consuming process, which is why we would like to offer you our special [Occasion] cleaning package.

Our package includes [list of services included in the package]. This package is tailored to the specific needs of a [moving out/post-construction/etc.] and will ensure that your property is left spotless and ready for the next chapter.

For a limited time, we are offering a [discount/promotion] for our [Occasion] cleaning package. Please let us know if you're interested and we can schedule a consultation to discuss your specific needs.

Best regards,
[Your Name]
[Your Company Name]

21. Approach to Office Companies for Glass Cleaning Purpose

In this template, you will be reaching out to office companies to offer your glass cleaning services. This template is perfect for companies that specialize in cleaning the exterior or interior of windows, mirrors and other glass surfaces.

Subject: Keep Your Office's Glass Surfaces Spotless with Our Expert Services

Hi [Name],

I hope this email finds you well. My name is [Your name] and I am the owner of [Your company name], a professional cleaning company that specializes in glass surface cleaning. We understand the importance of maintaining a clean and professional appearance for any office, and that's why we offer a range of services to keep your glass surfaces spotless.

Our team is highly trained in the latest techniques and technologies to ensure your office's windows, mirrors, and other glass surfaces are cleaned to the highest standard. We use eco-friendly products and ensure minimal disruption to your day-to-day operations.

We would love the opportunity to provide a free consultation and estimate for your office's glass cleaning needs. Please let us know if this is something you would be interested in, and we will schedule a time that works for you.

Thank you for your time, and we look forward to the opportunity to work with you.

Best regards,
[Your Name]

22. Carpet Cleaning Email Template

Carpet cleaning is the process of removing dirt, stains, and allergens from carpets to improve their appearance and extend their lifespan. A carpet cleaning email template is used to communicate with potential customers about the services offered, pricing, and scheduling.

Subject: Professional Carpet Cleaning Services

Hey [Name],

I hope this email finds you well. My name is [Your Name], and I am the owner of [Your Company], a professional carpet cleaning company. We understand how important it is to have a clean and healthy environment, especially when it comes to the carpets in your home or office.

We offer a wide range of services to suit your needs, including deep cleaning, stain removal, and allergen treatment. Our team of experienced technicians uses the latest equipment and techniques to ensure that your carpets are left looking and feeling like new.

We also offer competitive pricing and flexible scheduling to fit your busy lifestyle. If you're interested, we can provide you with a free quote and answer any questions you may have.

If you're looking for professional carpet cleaning services, please don't hesitate to contact us. We would be more than happy to help you out.

- [Your Name]

23. Commercial Cleaning Email Template

A commercial cleaning email template is a pre-written email that can be used to communicate with clients or customers regarding cleaning services for their business or commercial property. The email should be professional and clearly outline the services being offered, as well as the benefits of using the company's services.

Subject: Professional Cleaning Services for Your Business

Hi [Name],

We hope this email finds you well. We are writing to introduce our company, [Company Name], and the professional cleaning services we offer for commercial properties. Our team of experienced cleaners is dedicated to providing high-quality services to ensure your business is always looking its best.

Our services include:
Daily/weekly/monthly cleaning
Deep cleaning and sanitization
Carpet and upholstery cleaning
Window cleaning
Specialty cleaning (such as post-construction clean-up)

We understand that every business has unique cleaning needs, which is why we offer customized cleaning plans to meet the specific requirements of your property.

In addition to our high-quality services, we also offer flexible scheduling to minimize disruption to your business operations. Our team is available to clean during off-hours, weekends, and holidays to ensure that your property is always in top condition.

Please let us know if you are interested in scheduling a consultation or if you would like more information. Thank you for considering [Company Name] for your commercial cleaning needs. We look forward to hearing from you soon.

Sincerely,
[Your Name]

Final Thoughts

A well-crafted cold email template for cleaning services can be a valuable tool for reaching out to potential clients and growing your business. By highlighting the unique benefits of your services, emphasizing your qualifications and experience, and providing a clear call to action, you can increase the chances of your email being read and acted upon. Additionally, personalizing your email with SendFlock to the specific needs and interests of the recipient can also help to increase the effectiveness of your cold email campaign. Overall, with the right approach and the right template, cold emailing can be an effective way to expand your customer base and drive growth for your cleaning service business.

Frequently Asked Questions