Recruitment Automation Tools: 12 Best Options in 2023

Stuart Laurie
January 2, 2023

Recruitment automation tools help you ease the hiring process, saving you hours of time. And recruitment automation refers to the use of technology to streamline and optimize the process of finding and hiring new employees. There are many tools available that can help businesses efficiently manage their recruitment efforts.

This article will highlight 12 of the best recruitment automation tools currently on the market. These tools can help businesses of all sizes and industries streamline their recruitment process, saving time and resources while finding top-quality candidates.

Looking for the best recruiting automation software? Get started with SendFlock and get started with your hiring process!

What Is Recruitment Automation Tools?

The “next big thing” in recruiting is an emerging field known as automated recruitment. This technology aims to reduce the number of time recruiters spend on repetitive and simple tasks, freeing them up for more strategic work that can improve company performance by improving candidate satisfaction or reducing costs per hire while also accelerating hiring processes altogether!

Nowadays, recruitment automation software has greatly helped recruiters through the following features -

  • Employment automation with AI
  • Aggregation sites of jobs
  • CRM for employment
  • System for tracking applications
  • Interviewing through video
  • Testing and evaluation

In the recruiting process, recruitment automation tools play active roles in job sourcing, advertising, monitoring, engagement, hiring, and training.

recruitment automation tools

The Benefits of Using Recruitment Automation Software

Here are some mentionable benefits of recruitment automation tools:

Shorter Hiring Process

The hiring process takes less time but the result is fruitful. This allows you to focus on more important things rather than dragging the hiring process long.

Improved Consistency

As there is no human aspect involved, automation software for recruiters guarantees flawless uniformity. Additionally, recruiting manually may be unintentionally prejudiced. Utilizing techniques to locate the finest personnel prevents prejudice from entering the hiring process.

Coordination Capabilities

The majority of automated systems for hiring may be coupled with other programs like CRM or ATS. Instead of jumping between programs and keeping records independently, this offers simple data processing from a single gateway.

Improved Hire Quality

Thanks to automated recruitment solutions, a greater number of applications may now be thoroughly and quickly vetted. Additionally, you are capable of handling a large number of applicants, which increases your chances of locating qualified people.

Enhanced Candidate Experience

By giving replies and updates, auto-recruitment tools facilitate better engagement with applicants. This keeps applicants' interests and endeavors alive. Also, the process values and respects the candidates.

Optimized Hiring

The actions of your team are combined via automation systems, which let you evaluate performance at the same time. By doing so, you may evaluate the results of your hiring efforts and identify any weaknesses.

Rapid Offer Letters and Onboarding

Automated offer emails, secure sign-offs, and signing through online contracts are some outstanding features of automated recruitment tools. With such features, recruiting technology modernizes the completion of final formalities.

The 12 Best Recruitment Automation Tools

After an in-depth analysis, we finally decided to make a list of the 12 best recruitment automation tools. Let’s start with the number one on our list -

1. SendFlock


SendFlock is your all-in-one sales machine with hyper personalized cold emails, automated follow-up sequences, unified inbox, and CRM. It can be used to streamline and optimize various aspects of the recruiting process. With this tool, recruiters and HR professionals can automate tasks such as sourcing, scheduling interviews, and communicating with candidates.

Standout Features:

  • Follow Up Sequences: Create unlimited numbers of follow-up sequences for your outreach campaigns.
  • Workflow Automation: Make your working process automated, not wasting time on repetitive tasks. Get to the next phase of your sales process faster.
  • CRM: Improve your customer-relationship management by controlling all your deals from one tab
  • Sourcing: Identify and reach out to potential candidates by integrating with job boards and social media platforms. Create and send targeted email campaigns to attract qualified candidates.
  • Scheduling interviews: Schedule interviews with candidates by integrating with popular calendar applications such as Google Calendar or Outlook. You can also send reminders to candidates and team members about upcoming interviews.


  • Manage all of your email accounts from one place.
  • Add a personal message to the follow-up emails you send.
  • Built-in CRM.
  • Increase email deliverability with email warm-up.
  • Automate workflow.
  • Team member addition.


  • No written or video tutorial for beginners.
  • Chrome extension is not available.
  • Some features are still upcoming.


SendFlock is only $39/month.

2. SmartRecruiters


With adjustable features, SmartRecruiters provides adaptability regardless of whether you are employing on-site or remote staff. You will be able to reach a wider audience and probably draw in top talent with this tool. As a result, one of the best contemporary, enterprise-grade products to think about in 2022 is SmartRecruiters.

Standout Features:

  • Job Posting: With just one click, you may instantly publish jobs to more than 300 job sites.
  • Candidate Outreach: With the aid of a chatbot, you can use the technology to be in constant contact with your candidates at all times. Also, you can reach out to the applicants by sending emails automatically.
  • Tracking Applicants: SmartRecruiters enables you to compare interview assessment standards.


  • Excellent internal mobility.
  • Source directly from the interface.
  • Share on social media.
  • Better candidate and interview management.


  • No option to upload files on the job pipeline.
  • Not able to manage the visibility between managers and candidates.
  • Free version was limited to only five job posts at a time.
  • Cannot send automated follow-up messages to candidates.


Though a free trial for SmartRecruiters is available, for more pricing information, you need to contact the team.

3. Manatal


Manatal is one of the top applicant monitoring systems and is created to simplify the hiring process. It aids in improving team cooperation, talent management, and applicant selection. In the end, it makes it simpler to hire exceptional individuals.

Standout Features:

  • AI-powered Recommendation Engine: With it, you will constantly be aware of the ideal candidates for the roles you are filling.
  • CRM: It helps you keep tabs on and manage your applicants from the moment of initial contact until you begin working with them.
  • Enrichment: Create extensive potential candidates by adding information from candidates' social media accounts, LinkedIn profiles, and other sources.


  • Affordable solution with an excellent ATS.
  • Continuously updating with new features.
  • Fast and effective candidate database.


  • Post recruitment campaigns once at a time.
  • Can’t recover CVs if they expired.


Manatal offers three price programs.

  • Professional: $19 per user per month.
  • Enterprise: $39 per user per month.
  • Custom plan.

4. SeekOut


SeekOut is a recruiting platform that combines an AI that uses strong search, simple-to-understand statistics, and talent optimization techniques. It stands out because of special features like the Carrier Hub and Unified Profile.

Standout Features:

  • Unified Profile: Explore the potential talent pool that is buried in online profiles, GitHub, corporate alumni, and more with the help of this feature.
  • Career Hub: Assists your staff members in choosing a solid career path by providing skill gap analyses, personalized connections, and customized job descriptions.
  • Talent analytics: Gain a thorough understanding of talent pools and develop specialized methods to boost productivity.


  • Carrier Hub and Unified Profile are 2 exclusive features.
  • Fast search with tailored filters.
  • Outstanding customer support.


  • The tool is hard to learn.
  • Shows inappropriate results for target searches.
  • The hardest part is narrowing down to the right pool of candidates


The pricing information is not revealed. You need to contact SeekOut to obtain current pricing.

5. LinkedIn Recruiter


For those who enjoy recruitment automation tools, LinkedIn Recruiter is more fascinating. Thanks to its added features that help you locate, engage with, and manage your applicants as soon as possible, the program streamlines the recruiting process.

Standout Features:

  • Talent Pipeline Administration: By using shared searches, profiles, and candidate notes, you can keep team cooperation going.
  • InMails: Use 100–150 options to find people who aren't in your network to outreach candidates and identify the best talent.
  • Sophisticated Search: Thanks to AI-based suggestions and 40+ sophisticated search criteria, the profile recommendations will be based on your needs.


  • Easy to conduct the passive candidates.
  • It encompasses a wide range of talent pools.
  • Always up-to-date.
  • It allows you to do a reference check.
  • Hire talents in a quicker way.


  • Passive candidates don’t seem interested.
  • Learning how to use the tool is complicated.
  • A bit expensive for smaller companies.


LinkedIn Recruiter did not provide the pricing information openly. You need to contact LinkedIn Recruiter for current pricing.

6. Gem


Gem offers an intuitive approach to all of your contemporary hiring needs. This involves finding candidates, following up with them, integrating other technologies, and doing performance analytics.

Standout Features:

  • Integration: Synchronizes with your Applicant Tracking System (ATS), allows exporting or importing CSVs, and connects you to the applicant database.
  • Talent Compass: This tool enables recruitment teams to get deep insight to enhance recruiting outcomes by exposing data across Gem and your ATS.
  • In-Depth Analytics: You can monitor the ROI for advertising, campus recruiting, activities, and sources.


  • Speed up sourcing and recruiting for Twilio.
  • Analytics pieces for recruiting and hiring managers are very helpful.
  • Helps your team to be competitive.
  • Can create reports and measure the response rate based on the messages.


  • Doesn’t support cold email outreaches.
  • Most of the time emails are inaccurate.
  • Gem doesn't always update the calls.
  • Reach outs or other contacts and tends to give foul numbers.


As no pricing information is available on the website, you need to contact the team for it.

7. Loxo


The best talent intelligence platform and pioneer in AI recruiting automation tools is Loxo. It assures you that it will eliminate the majority of your effort and will always direct you to the ideal candidate.

Standout Features:

  • Outreach to Candidates: You may pre-build your email campaigns and put your recruitment advertising on autopilot.
  • Easy Sourcing: More than 530 million persons with confirmed contact numbers and emails are included in Loxo's directory, making it easy to identify the prospects you are looking for.
  • CRM: It enables you to control every stage of the hiring process from a single platform.


  • Comes with a user-friendly interface.
  • Offers fast and quality customer service.
  • An enriched database with contact information.


  • It offers no LinkedIn integration.
  • Poor integration with ATS systems.


Loxo offers two pricing plans. One is free but the other one is not revealed. You need to get in contact with the team.

8. Fetcher


Fetcher is another best tool among other recruitment automation tools. It lets you find the best people, source them, and evaluate the effectiveness of your marketing campaigns by automating your tedious operations. As a consequence, you are free to concentrate more on teamwork and applicant involvement. More than 500 of the world's leading recruitment teams trust Fetcher.

Standout Features:

  • Profiles of Candidates: The program gathers data and links about candidates from several websites, including social media.
  • Source of Candidates: Fetcher instantly finds the most qualified candidates depending on your criteria.
  • Schedule of Interviews: Your life will become easier with the calendar automation, whether you are confirming a lengthier in-depth interview or a brief 15-minute screening.


  • You are free from worries while outreaching.
  • Customer care is fast and supportive.
  • Offers seamless communication between candidates and recruiters.


  • Shows inappropriate candidate profiles.
  • Hard to find previous email conversations.


Currently, there is no price information about Fetcher on the official website. Please feel free to reach out to their staff for the most recent price details.

9. HireEZ (Formerly Hiretual)

hireEZ SendFlock 86eec9389a92a21880c5bbfca3bc2552 800

With its cutting-edge sourcing, interaction, integration, and collaborative capabilities, HireEZ boosts your recruitment process. HireEZ provides complete recruiting cycle coverage and quickly connects you with the best candidates.

Standout features:

  • EZ Sourcing: Provides excellent market awareness by utilizing 45 websites with 800 million potential employees.
  • EZ Engagement: A built-in email marketing and automated scheduling function for better engagement and follow-up on your applicants.
  • Easy Integration: You may connect this software to your CRM or ATS to find qualified applicants in your database.


  • Excellent for consulting firms or companies who hire employees themselves.
  • Improves sourcing and outreach.
  • Top-notch customer service.


  • There is no package with multi-recruitment.
  • Difficult to manage a large pool of candidates.


Pricing plan is $169 monthly or $1428 annually. To learn more about the price plans for enterprise solutions based on various factors, get in touch with the sales team.

10. Zoho Recruit

Zoho Recruit f09ed39a191434baefcaf96bf423ac39 800

Zoho Recruit is a candidate monitoring system that streamlines the recruiting process. It is a part of the web application to help you locate the finest people. It offers HR tech solutions for various hiring circumstances. Moreover, recruitment procedures are made simple and quick by their customizable features.

Standout Features:

  • Social Hiring: One-time entry will instantly submit your job description to the best employment boards.
  • Pipeline Management: Learn more about the hiring procedure in-depth. To assist you in tracking prospects for each vacant position, Zoho Recruit breaks down the recruitment process into manageable segments.
  • Analytics in Hiring: Keep track of important hiring performance measures, like time to hire, the offer acceptance percentage, and others.


  • You can continue the tracking process at any time.
  • Has an outstanding search capability.
  • The tool is very easy to use.


  • It would be great to have a dark mode.
  • Poor customer support.


You can use Zoho Recruit forever for free with limited features. Aside from that, there are 3 paid plans.

  • Standard: $30/month (when billed monthly) or $25/month (when billed yearly)
  • Professional: $60/month (when billed monthly) or $50/month (when billed yearly)
  • Enterprise: $90/month (when billed monthly) or $75/month (when billed yearly)

11. Jobvite

Jobvite d74bf11f4fef9f5255efae1d9a35dda0 800

Large businesses often recruit a number of individuals to use Jobvite. In order to give the best candidate outcomes, it interfaces with the ATS. Additionally, job seekers will benefit from a beneficial experience, aiding in online recruitment.

Standout Features:

  • Talent Acquisition: It provides a thorough talent acquisition function so that your hiring staff may take pleasure in their work.
  • Improved Recruitment Process: Using automatic interview management and filtering, become a master at hiring.
  • Candidate Nurturing: You may teach applicants using this software's specified features after hiring them, helping you build your employer brand.


  • Easy to use for both candidates and recruiters.
  • Comes with an excellent user interface.
  • It speeds up the hiring process.
  • Able to automate several administrative tasks.


  • It is challenging to manage several requisitions.
  • The number of customization is limited.
  • The general support is a bit frustrating as the responses are slow and sometimes not helpful.


There isn't much information about pricing or plans. Thus, you need to contact them directly to get more insight on billing.

12. Jobsoid

Jobsoid 2f351c04dbbc1f59684d1b5df55cf0c2 800

Numerous recruitment tools are included in Jobsoid to help you identify and manage the best personnel. It makes it possible to find, attract, hire, and do other things. It makes sense given that the tool has gained the confidence of 4,000 recruiters and hiring managers worldwide.

Standout Features:

  • Track Candidates: Using this functionality, you may create applicant pipelines and monitor a candidate's progression through different pipeline stages.
  • Interview Schedule: The feature simplifies the scheduling of interviews by allocating time slots.
  • Analysis: By using data visualization and sophisticated reporting, you can assess the success of your hiring initiatives and identify any bottlenecks.


  • An effective solution at a cheap price.
  • Ensures better communication and collaboration.
  • It saves time to hire.
  • You can set-up any questions for candidates to answer.
  • Candidates can upload a video.


  • May reflect some problems with the time zone.
  • Finding prior jobs post is hard
  • UI/UX needs some work


Jobsoid offers four different pricing plans.

  • Beginner - Free
  • Lite - $49 Per Month, Paid Annually
  • Standard - $99 Per Month, Paid Annually
  • Pro - $249 Per Month, Paid Annually


Organizations that engage in automation recruiting can improve their human resource management along with the hiring process. Organizations may improve the reliability, accuracy, and efficiency of the hiring process by using the appropriate recruitment tools.

You can utilize any of the 12 distinct recruitment automation tools we have provided in your everyday recruitment activities. You should think about the qualities you need the most to find the ideal fit.

Frequently Asked Questions

How To Automate The Recruitment Process?

There are various ways to automate the recruitment process. It depends very much on the tool that you are using. For instance, some tools use pre-screening where the recruiters can set questions to automate the ranking. Then again, the process can be done through automated shortlisting, video interviewing, interview scheduling, and so on.

What Are The Common Stages Of The Recruitment Process?

Basically, there are 7 common stages of recruitment. The top recruiter from reputed companies usually go through these 7 recruitment stages before hiring a candidate. These stages are - planning, analysis, searching, screening, engagement, selection, and onboarding.

What Is Robotic Process Automation In Hiring?

Robotic process automation is an effective strategy for simplifying the hiring and recruitment processes. Utilizing recruiting automation boosts productivity across recruitment operations, enabling HR professionals to make the best hiring decisions more quickly through the talent acquisition process.

What Does A Hiring Chatbot Entail?

A recruitment or hiring chatbot uses automated chatting technology to help screen applicants on career sites or application funnels. A hiring chatbot answers frequently asked questions concerning applications, perks, or the stages in the application procedure.

What Are Some Free Recruiting Software?

Here are some free recruiting software options:

1. Recruitee: A cloud-based recruitment platform that offers a free plan with unlimited job openings and candidate profiles.
2. Lever: A cloud-based recruiting software that offers a free plan with unlimited job openings and candidate profiles.
3. Workable: A cloud-based recruiting platform that offers a free plan with unlimited job openings and candidate profiles.
4. Breezy HR: A cloud-based recruitment platform that offers a free plan with unlimited job openings and candidate profiles.
5. Jobvite: A cloud-based recruiting platform that offers a free plan with unlimited job openings and candidate profiles.
6. SmartRecruiters: A cloud-based recruiting platform that offers a free plan with unlimited job openings and candidate profiles.
7. JazzHR: A cloud-based recruitment platform that offers a free plan with unlimited job openings and candidate profiles.
8. Recruitee: A cloud-based recruiting platform that offers a free plan with unlimited job openings and candidate profiles.

It's important to note that many of these free recruiting software options may have certain limitations or restrictions on their free plans, such as a limit on the number of users or the number of job openings that can be posted at one time. Be sure to carefully review the features and limitations of each software before deciding which one is right for you.

Which Automation Tool Is In Demand?

It's difficult to pinpoint a specific recruiting automation tool that is in demand, as the demand for such tools can vary depending on a variety of factors such as the size and industry of the organization, the specific recruitment needs of the organization, and the budget available for purchasing a recruitment automation tool.

That being said, some popular recruiting automation tools that are widely used by organizations include SendFlock, Workable, Recruitee, and SmartRecruiters. These tools offer a range of features designed to streamline and automate various aspects of the recruitment process, such as posting job openings, sourcing candidates, scheduling interviews, and tracking applicant progress through the recruitment pipeline.